How It Works
Three simple steps to get accurate calculations
1
Estimate Project Scope
Input estimated hours, your hourly rate, and material costs.
2
Add Safety Margins
Include contingency buffer and desired profit margin percentages.
3
Generate Quote
Get a detailed breakdown you can present to clients with confidence.
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Frequently Asked Questions
What is a contingency buffer and why do I need it?
A contingency buffer (typically 10-20%) protects against scope creep, unexpected challenges, and cost overruns. It helps maintain profitability even when projects become more complex than anticipated.
How do I determine the right profit margin?
Profit margins vary by industry and complexity. Typical ranges are 15-30% for consulting, 20-40% for creative work, and 10-20% for technical implementation. Research your market and competition.
Should I show the full breakdown to clients?
Generally, present a total price with major categories (labor, materials, project management) rather than detailed hourly breakdowns. This positions you as a solution provider, not just an hourly resource.
How do I handle client requests for lower prices?
Instead of reducing your rates, reduce scope. Our calculator helps you maintain profitability by adjusting project deliverables rather than margins.
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Results are estimates for informational purposes only. Consult professionals for important decisions.