How It Works
Three simple steps to get accurate calculations
1
Define Your Service
Enter monthly hours included, your base hourly rate, and expected overage buffer percentage.
2
Add Business Costs
Include monthly overhead costs like software, tools, and administrative expenses.
3
Set Profit Goals
Choose your target profit margin to support sustainable business growth.
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Frequently Asked Questions
How do I price a monthly retainer for freelance services?
Calculate your total monthly costs (labor + overhead), add a buffer for scope creep, then divide by (1 - profit margin %). Our calculator automates this process and shows your effective hourly rate.
What should I include in my overage buffer?
Include 10-20% buffer for unplanned work, revision requests, communication time, and small scope additions that naturally occur in client relationships.
How do I justify retainer pricing to clients?
Emphasize predictable monthly costs, priority access, dedicated time allocation, and the value of ongoing partnership. Show how retainers provide better ROI than project-based work.
What's a good profit margin for retainer services?
Target 20-30% profit margin after all costs. This supports business sustainability, allows for reinvestment, and provides buffer for market fluctuations.
How often should I review retainer pricing?
Review annually or when costs change significantly. Market conditions, skill development, and business growth may warrant pricing adjustments.
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Results are estimates for informational purposes only. Consult professionals for important decisions.